WAO Symposium 2023
WAO Symposium 2023

Hilton Waikoloa Village

69-425 Waikoloa Beach Drive
Waikoloa, HI 96738 USA


Room Rate

$219 single/double occupancy


Reservation Deadline: Sunday, 16 April 2023

After the reservation deadline, guestrooms will be offered at the hotel’s prevailing rate which fluctuates regularly



Phone reservations

+1 (808) 886-1234 to secure a reservation on the group block. Reference the name of the group as "WAO" to secure the room block rate.

The above rates are per guestroom, per night, single or double occupancy. Rates are subject to applicable resort fees and governmental room taxes. Each additional person will be charged at a rate of $50.00 per person, per night with a maximum of four (4) persons per guestroom. Children under 18 years old may stay free if in the same room as the parents/guardians. Additional bedding not included.


WAO Symposium Guest Hotel Benefits

  • Easy access to symposium meetings and events

  • Discounted daily resort fee of $15 per room (normally $45) plus applicable taxes

  • Baggage handling $4.50 plus tax per person plus tax (one way) or $9 plus tax (round trip)

  • Discounted Self-park: $22 per day/per vehicle (normally $44 per day/per vehicle)

  • Valet parking: $55 per day/per vehicle (tax inclusive)

  • Room rates guaranteed three days pre and post conference



Check-in: 4:00 PM
Check-out: 11:00 AM

Guests arriving prior to check-in time will be accommodated as rooms become available. Guests departing prior to reserved check-out will be charged $100. Guests wishing to avoid an early check-out fee should advise the hotel at or before check-in of any changes in planned length of stay.



Hotel allows guest cancellations without penalty up to seventy-two (72) hours prior to arrival. Hotel will charge the guest for one (1) night’s guestroom rate plus tax for cancellations within seventy-two (72) hours of the scheduled arrival date or failure of the guest to check-in on the scheduled arrival date. Any remaining nights of a no-show reservation will be canceled without additional penalty.


Resort Fee

A daily resort fee of $15.00 per night plus the current occupancy room tax (approximately 18% subject to change) will be charged to each guestroom. This fee includes:

  • Internet access in guestroom

  • Unlimited movie rentals w/ DVD Now (Max 2 rentals at a time)

  • Complimentary 15 minute photo session and souvenir keepsake

  • 20% discount on beach toys at Saltwater Lagoon

  • Keiki Pool Activities & Scavenger Hunt – see back of resort activities guide

  • 10% discount for Fitness or Yoga Class at Kohala Spa / reservations recommended, call ext. 1228

  • $10 off Hawaii Nautical sailings on Spirit of Aloha catamaran from Anaeho’omalu

  • Bay Discounted rate for Waikoloa Beach Resort Golf


Transportation from Kona Airport (KOA) to Waikoloa Village

The Hilton Waikoloa Village does not provide a shuttle service to or from the airport.

Kona Airport (KOA) to Waikoloa via taxi on average costs $90 - $110 and takes 36 min.

At Kona Airport, there is a designated pickup areas for ride share services such as Uber and Lyft on the meridian between Terminals 1 & 2.

Rental Car companies maintain baseyards and are served by continuous shuttles. Board the shuttles from the center median located across the street from Baggage Claim.



Important Dates

Early Abstract Submission Opens
06 January 2023

Advanced Registration Opens
15 February 2023

Early Abstract Submission Closes
28 February 2023

Advanced Registration Ends
15 March 2023

Late-Breaking Abstracts Open
20 March 2023

Late-Breaking Abstracts Close
14 April 2023

On-site Registration Begins
17 May 2023

2023 WAO Symposium
18-20 May 2023