Poster Symposia/Session Instructions

Thank you for presenting a Poster at the 2014 WAO International Scientific Conference from 6-9 December 2014 in Rio de Janeiro, Brazil.

Poster Symposia/Session Location

Exhibition Hall-Poster Area on the Ground Floor of the Sul América.

Poster Symposium

The date and time of your session were sent to you in your acceptance letter and can also be viewed using the Online Scientific Program:

Poster Symposia are a collection of the top Abstracts in the Category. Each Abstract Presenter will be asked to give a short, didactic presentation (5 minutes maximum) summarizing their posters, without slides. The Chairs of the Poster Symposia will be provided the opportunity to review all of the posters in their Symposium and select the top two (2) to receive a poster award. The Poster awards will then be handed out during the beginning of Plenary Session 6 on Tuesday, 9 December at 13.00. Each awardee will receive a certificate of recognition.

Poster Sessions are a collection of the remaining accepted Abstracts. Chairpersons are assigned to each session and will stimulate discussion among the Presenting Authors.

Hand-Out Kiosks

All accepted Abstracts at the 2014 WAO International Scientific Conference are available using the Online Scientific Program ( before the Conference. Abstracts will also be made available to Delegates to print during the Conference at Hand-Out Kiosks located throughout the Sul América. 

Publication of Abstracts

All previously unpublished Abstracts will be published in the WAO Journal ( after the Conference.

Poster Boards and Recommended Poster Size

Poster panels are 950mm wide x 2100mm high. Your Poster must be printed in vertical orientation and fit within the Poster display board dimensions, which are: 900 mm wide x 2000 mm high.

Double-sided tape, along with rope for canvas posters, will be available for securing the Poster at the end of each Poster Aisle.   

Poster Set-Up

Please be sure to set-up your Poster on Saturday, 6 December between 09.00 – 16.00. Posters will remain on display throughout the Conference and must be dismantled between 12.00 – 17.00 on Tuesday, 9 December.  Posters not dismantled by 17.30 on Tuesday, 9 December will be discarded. 

The Abstract number, which was sent to you and is listed to the left of the abstract title in the Final Program, will refer to the Poster Board number in the Exhibit Hall. Each number will be displayed in the lower left-hand corner of the poster panel in the Exhibit Hall. Please mount your Poster on the panel that corresponds with your abstract number.

On-Site Printing

To have your Poster printed in Brazil, please contact our Decorator:

Stands Projetos e Decorações
Estrada da Ligação, 1047 - Jacarepaguá
Rio de Janeiro – RJ – CEP 22713-470
Contacts: Marcia Ramos / Juliana Caldeira
Telephone: (21) 3432 5353
E-mail: /
Contact: Marcia Ramos

The price for printing a poster (based on size- 900 mm wide x 2000 mm high)
$55 USD + 5% = $57.75 USD  
Request for printing and payment should be made no later than 17 November 2014.

Your Poster will be available to pick-up on 6 December from 9.00-16.00 at the Stands desk located in the Exhibit Hall.

Text Layout

Give a short and comprehensive review of the basic items of your study. This can be done by dividing your text into several clearly delineated paragraphs including:

  • Introduction
  • case reports/materials/methods
  • explanation of figures, graphs, photos
  • results
  • conclusion
  • major references

Remember that it is easy to start reading a paragraph of six lines, but most people avoid one with 20! A good way to prepare your poster text is to use a printer which gives a sharp print, and then enlarge it photographically until it can easily be read at a distance of about one meter. Handouts with the Poster text are encouraged.

Illustration Layout

Drawings, diagrams and photos are extremely helpful and often necessary to display results and conclusions. Make sure that your illustrations are easy to understand - do not overload any chart or drawing with information.


Please contact Amanda Hegg at with any questions regarding your poster